Executive Assistant

Executive Assistant

About:

Alliance for Housing and Healing is a non-profit organization founded 35 years ago with a mission to mitigate the interrelated problems of homelessness and chronic diseases like HIV/AIDS. We have since evolved to become a major provider of human services in Los Angeles County, serving over 2,000 people annually. With an annual budget of over $12M, we provide direct housing and support to chronically homeless and unstably housed persons and their families living with HIV/AIDS and other chronic health conditions. By reducing homelessness and linking clients to medical care, we improve health outcomes that includes a reduction in HIV/AIDS viral loads, thereby decreasing the transmission of HIV and helping to eliminate new infections for the next generation.

Job Description:

The Executive Assistant provides expert administrative support to the Executive Director and other senior management staff. Assumes responsibility for special projects, attends board or similar meetings to take, transcribe, and distribute minutes, prepares board packets, maintains databases, researches/analyzes data, and develops reports for management decision-making. May follow up on projects assigned to managers by senior executives. This is a full-time nonexempt position.

Responsibilities:

• Provides support for board meetings, including assembling board materials, coordinating catering, and attending meetings at diverse locations to take minutes.
• Coordinates executive communications, including taking calls, responding to emails and interfacing with governmental contractors, board members, donors, and clients.
• Prepares internal and external corporate documents.
• Schedules meetings and appointments and manages itineraries for traveling staff.
• Maintains an organized filing system of paper and electronic documents.
• Upholds a strict level of confidentiality.
• Develops and sustains a high level of professionalism among staff, board members, donors, and clients.
• Demonstrates a high level of initiative and responsibility.

Minimum qualifications:

• Possession of a minimum of 2+ years of experience as an Executive Assistant reporting directly to senior management.
• Strong organizational skills.
• Good communication skills, both verbal and written.
• Exposure to sensitive information requires considerable use of tact, diplomacy, discretion, and judgment.
• Strong computer proficiency.
• Friendly and professional demeanor.
• Ability to work well independently and on a team.
• Possession of reliable personal transportation, a valid California driver’s license, proof of auto insurance, and a good driving record.
• TB clearance before hire and annually thereafter.

What we offer:

• Competitive salary.
• ZERO ($0) cost medical insurance for employee with low cost co-pay (Kaiser Platinum HMO).
• Dental insurance (Delta), vision insurance (VSP), life insurance (UNUM).
• 10 paid holidays per year plus 2 floating holidays per year.
• Fulfilling work in a highly diverse and inclusive environment.

Notices

Alliance for Housing and Healing is an equal opportunity employer. We want to have the best available persons in every job. Alliance’s policy prohibits discrimination based on medical conditions, pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions, perceived medical conditions, race, religious creed (including religious dress and grooming practices), color, sex, gender, perceived sex or gender, gender identity, gender expression, national origin or ancestry, physical or mental disability, medical condition, marital status, age, sexual orientation, genetic information, citizenship status, Uniform Service Member and Veteran status, transgender status, sex stereotypes, domestic partner status, political affiliation or belief or any other basis protected by federal, state, or local law or ordinance or regulation. All such discrimination is unlawful. Alliance is committed to compliance with all applicable laws providing equal employment opportunities. Alliance’s anti-discrimination policy applies to all persons involved in the operation of Alliance and prohibits unlawful discrimination by any employee of Alliance, including supervisors, co-workers, and third parties doing business with Alliance such as vendors, independent contractors, unpaid interns, volunteers, and others doing business with Alliance. This policy governs all aspects of employment, including advertising, recruitment, testing, selection, job assignment, compensation, discipline, termination, and access to benefits and training.

Alliance will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance, where applicable.

Any employment agency, person, or entity that submits a resume to Alliance, or to a hiring manager does so with the understanding that the applicant’s resume will become the property of Alliance. Alliance will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. Alliance, will only work with agencies who have currently executed fee agreements with Alliance and have been engaged on a search.